Minutes of SHUG Executive Committee Meeting of May 20, 2004

Present members (8):

Paul Butler
Nancy Ross
Takeshi Egami
Joanna Krueger
Paul Sokol
Lynn Walker
Angus Wilkinson
David Bowman

 ANNOUNCEMENTS

• EFAC meeting was April 14 -16

• ACNS meeting is June 5 – 10, 2004

Paul Sokol announced that The NCNR Users group is preparing a poster for the meeting.  Nothing fancy – just the basic information that is on the web site.  We decided to have such a poster made for us as well and will send Paul the necessary picture and personal information. He will have his people make and send us all a draft of that poster.

• Paul Butler is now the SANS team leader at NIST
• David Price is now the executive director at HFIR

A letter from Jim Roberto reads, “ Thank you for your note.  First, please accept my apology for not communicating the change.  This was my mistake. We are also very pleased with the appointment of David Price as Executive Director of HFIR.  This change will place the entire facility (operations, upgrades, user program, and research) under a dedicated and highly qualified leader whose exclusive responsibility is HFIR.  We believe this will be very positive for the facility and our relationship with the scientific community.  The Executive Director will provide strategic leadership and overall management for the HFIR facility, the neutron scattering user program, and related research and instrumentation activities.  The position reports to me as Associate Laboratory Director for Physical Sciences. . . . I very much appreciate the support that SHUG has provided to our efforts at HFIR.  David's appointment will be official on May 25, but let me assure you that I will remain involved and committed to HFIR as well.

Again, thank you, and David and I look forward to meeting (or conference calling) with you and the Executive Commitee in the near future.”

 We plan to invite David, Greg and Jim to our next business meeting.

 BUSINESS

1. Assignment of duties for ACNS meeting’s user group reception [Paul Sokol]

• The user group reception will begin at 7 PM on Monday June 7th in the McHenry and Chesapeake Rooms with Six neutron sources represented:
  
  
• Chalk River - Contact: Alastair McIvor; Intense Pulsed Neutron Source - Contact: Jim Richardson; NCNR - Contact: Pat Gallagher; Lujan Center - Contact: Jim Rhyne; SNS - Contact: Al Ekbus: HFIR- Contact: Greg Smith 
  

Each facility will provide someone to man their posters and to answer user questions. They will prepare three posters covering the following areas:

1. Facilities - description of facilities and planned upgrades

2. Instruments - description of new and upgraded instruments

3. User Support - covering issues such as sample environment, data acquisition and analysis. We need to assign people both to the User group corner and to act as floaters in each of the source corners to gather feedback.

2. EFAC update [Joanna]

Agenda attached (EFAC_April04_Agenda.pdf) Any of the presentations or past EFAC reports are available upon request. EFAC Summary/recommendations (available soon) Key news  - SNS advisory committee structure is evolving from construction/design advice team to a form more suitable for operation

     -   plans for scientific proposal evaluation
     -   staff evacuation of Scarboro rd offices

3. Next Conference call in June?

4. On-site meeting at ORNL this summer? Or ACNS get together