Minutes of SHUG Executive Committee Meeting of September 24, 2004
Present
members (5):
Paul Butler
Nancy
Ross
Joanna
Krueger
Angus
Wilkinson
Kim
Tait
1. Selection
of a representative for the SNS EFAC meeting this coming Oct. 6 – 8.
The SNS listens
to the EFAC, and EFAC’s mission is moving
from one of facility advising to one of facility equipping. We, as
the future SNS user representatives, have been invited to observe
and we NEED to become involved. Joanna participated in the Spring
meeting, and found the initial contact with the EFAC and the information
to be quite useful. Al Ekkebus has offered to support our representative
financially, if needed.
Angus Wilkinson, vice chair and chair-elect, will participate
in the Wednesday and Thursday activities Oct. 7, 8. We will see if
any one on SHUG who lives in Oak Ridge could possibly show up for
the final EFAC summary of findings on Friday to take notes and report
back to the SHUG at our next meeting. Alternatively, Paul B. will
look into the possibility of getting a written summary directly from
the EFAC.
2. Fall Elections
There are five SHUG EC members whose terms expire this year: Christina
Hoffman, Takeshi Egami, Paul Sokol, Nancy Ross and Kim Tait. The
following schedule was set up for the elections this fall:
- Immediately- Send out letter to SHUG (preferably using Paul
S. list, if possible) to request for Nominations for the open
positions to be put forward to the EC by Oct. 26.
- EVERYONE ON THE SHUG EC is expected to put forward at least
one or two names.
- October 25- Send out a reminder to get your nominations in.
- October
29- 11 am; special meeting of the SHUG EXECUTIVE
COMMITTEE MEETING to pair down nominees. To lighten the burden
on any one member, everyone will be assigned one or two names
with whom they should follow up to make sure they are willing
to run and to collect their bio information.
- November 15- send out election ballot to the SHUG via Judy/Al
and using the election ballot set up they have implemented for
us in the past
- December 13- send out reminder that voting closes on Dec.
15
- December 15- voting closes
- December
17; 11 am: final meeting of the 2004 Executive
committee
3. Next
meeting and agenda items
The next meeting date and time will be determined by the availability
of David Price, Jim Roberto and Greg Smith and scheduled for sometime
mid-October.
Agenda will include:
- Presentation by Paul Butler on the NIST User Group new Charter
- EFAC report
by Angus Wilkinson and ?? (Friday’s attendee)
- SNS-CNS collaboration
- David Price, Greg Smith and Jim Roberto
4. Minutes updated
on the web
In lieu of placing minutes from the Feb 5, Feb 25, Mar 18, May
20 on the web, Joanna will add her comments to the agendas from those
meetings and then send those updated agendas around to everyone on
the committee who will then add their comments from their notes.
These documents will be sent to Al and Judy for placement on the
web site.
Should
we add links to other documents such as SHUG reports form the EFAC
and ACNS meetings?
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