Paper Submission

Papers must be submitted electronically by Friday, September 19, 2008 (midnight, Eastern Daylight Time). Authors are requested to submit their papers before the deadline if possible. However, for a submission to be complete, authors must also complete the following:

• Properly present the paper as an oral presentation or a poster, unless it is a report on a workshop or seminar.

Authors are reminded of the requirements for acceptance for publication as stated in the call for papers:

Because contributions are not accepted for publication only, any paper accepted for presentation that is not presented at the conference will be excluded from the proceedings. Furthermore, the Scientific Program Committee reserves the right to refuse papers for publication that have not been properly presented in the poster sessions. 

Manuscripts of contributions to the proceedings (or enlargements of them) are not considered to be posters. Papers presented in this way will not be accepted for publication.

Submission of Electronic Files>

Before submitting your paper, please check the following items:

• The only fonts used are Times New Roman (or Times) and Symbol fonts, 10 pt minimum.
• There are no page numbers.
• There are no section or subsection numbers.
• Margins are correct on the printed version [left 20 mm (0.79 in.), bottom 19 mm (0.75 in.), overall height of text 241 mm (9.5 in.)]. There may be differences of ±1 mm on the margins from one printer to another.

Prepare a PostScript file of the paper that conforms to the paper preparation guidelines (LaTeX users please use the -j0 option with dvips—see the JACoW pages for help on preparing PostScript files).

To create a Postscript file in Word (without Adobe Acrobat installed):

Go to File > Print.

Be sure to select a color printer if you have color graphics in your paper.

Check the "Print to file" box in the dialog box.

Click "Ok."

Enter your paper ID as the file name (a "prn" extension will automatically be added).

Once the file is saved, change the "prn" extension to "ps." You can view your Postscript file with free software called Ghostview.

To create a Postscript file with Acrobat installed:

Go to File > Print.

Select Acrobat Distiller as your printer.

Check the "Print to file" box in the dialog box.

In the same dialog box, click on >Properties >Adobe PDF Settings. Make sure that "Do not send font to Distiller" is not checked.

Click "Ok." Click "Ok again."

Enter your paper ID as the file name (a "prn" extension will automatically be added).

Once the file is saved, change the "prn" extension to "ps." You can view your Postscript file with free software called Ghostview.

Note: PDF submissions will not be accepted (it's necessary for the editing staff to create PDF files using specific setting to create the required searchable and archival proceedings).

Check to make sure the PostScript file prints correctly. You will need to submit a hard copy to the Proceedings Office at the conference. The hard copy is used to compared with the PDF file generated in the Proceedings Office.

Name the files according to the paper's program code. For HB2008, paper numbers are based on the working group (A--F) and the sequential order of presentations. File extensions should have 3 or fewer characters. The program codes for your paper(s) are linked to your account, and the system will not accept files that do not conform to this naming convention. For example, for paper WGA01, file names should be as follows:

Once the files are ready for submission, login to your HB08 (JACoW) account and click on "File Upload."

Upload the PostScript file.

Upload all source files (Word or Latex, text and figures) needed to create the paper. Be aware that large files may take some time to transfer.

Questions concerning paper preparation may be addressed to Charlie Horak.

HB 2008 is being hosted by the Oak Ridge National Laboratory Spallation Neutron Source