Plan Your Visit Checklist

This checklist includes general requirements that apply to all users and is intended to help you prepare for your visit to Oak Ridge National Laboratory’s (ORNL) and the High Flux Isotope Reactor (HFIR) and the Spallation Neutron Source (SNS). A PDF version is available here.

Some users may have unique requirements that are not listed here. Contact the User Office for any questions.

Experiment Preparation

If you are a first time user at HFIR or SNS:

  • Read and accept the User Agreement in your account through the ORNL Guest Portal,
    If there not a User Agreement in your account, contact ORNL Business Services to initiate the process for your institution.
  • Read and understand the Neutron Sciences User Charter.

Complete prearrival, web-based training

  • ORNL Site Access Training
  • HFIR General User Access Training (GUAT for Neutron Scattering Users) for all HFIR experiments, AND/OR, SNS Experiment Hall Access Training for SNS Experiments
  • Radiological Worker Training for HFIR and SNS Users

Schedule onsite training 
(You will be contacted by the User Office and instrument staff to schedule onsite trainings)

  • Practical Factors Evaluation (PFE)
  • Instrument or laboratory specific trainings (if applicable)

Safely ship materials

(If shipping from outside the United States, see the Additional Requirements for Foreign Nationals section for more shipping requirements)

  • Follow the ORNL Requirements for Processing Samples.
  • Use a professional and clean shipping container.
  • Choose a shipping provider who delivers directly to ORNL.
  • Note any special handling requirements (if applicable).
  • Contact the User Office about any samples that are fissile or special nuclear materials (if applicable).
  • Address samples to the appropriate facility.
  • Ensure your shipment will arrive at least three business days (seven preferred) before your scheduled beam time.

Traveling to ORNL

  • Notify the User Office of your arrival date to ensure access will be granted.
  • Arrange for accommodations at the ORNL Guest House or an offsite hotel.

Required Identification

  • Compliant ID with the REAL ID Act for access to ORNL and the user facilities

Getting to ORNL

  • If traveling by plane, arrange for transportation to ORNL from the airport.
  • If traveling by car, know the driving directions to ORNL.
  • If not bringing or renting a car, arrange for a permitted taxi service (no Ubers, Lyfts, or other ride sharing services are permitted on the ORNL site) for transportation to ORNL.

Getting Around ORNL

  • If you plan not to bring a car while at ORNL, understand the extra planning required for getting around the ORNL campus and monitoring your experiment.

Additional Requirements for Foreign Nationals

Required documentation

  • Current passport
  • Visa documents or LPR “green” card (ex. I-797, DS-2019, I-20 forms or EAD cards)
  • Arrange for a Visa Waiver-Business (WVW) or B-1 status to enter the United States.
  • Receive a VWBor B-1status stamp at your port of entry.

Shipping materials to the United States

  • Choose a shipping service that requires your carrier to pick up the shipment at your home institution and deliver it to HFIR or SNS.
  • Ensure your shipment will arrive at least seven business days before your scheduled beam time.

Ensure required paperwork for shipping materials is provided and complete

  • Pro Forma Invoice (in English)
  • Toxic Substances Control Act (TSCA) form
  • Food and Drug (FDA) Intended Use Statement
  • Safety Data Sheet (SDS)
  • Harmonized Tariff Schedule (HTS) code